Terms and conditions

UK and USA

Kings reserves the right to change prices, to cancel or change courses and to amend timetables at any time prior to enrolment and to make additions or amendments to these terms and conditions by giving one month’s written notice to all affected parties.

1. Enrolment Fee

There is an enrolment fee payable on all courses: £75 in the UK and $165 in the USA

2. Acceptance of enrolment/deposit

We will acknowledge an application within 48 hours (Monday to Friday). Written acceptance of enrolment by Kings will be given on receipt of £195 (£120 deposit and £75 enrolment fee) in the UK or $165 enrolment fee in the USA; or full fees if booking less than four weeks in advance, and constitutes a firm agreement for the period specified on the enrolment form.

3. Payment

Full fees must be received 4 weeks before the start of the course. If the booking is received more than 4 weeks before the start of the course, a £195 (deposit/enrolment fee for the UK) or $165 (enrolment fee for the USA) can be paid but the balance must be paid 4 weeks before arrival. If booking is received less than 4 weeks before the start of the course, full payment must be paid at time of enrolment.

Fees can be paid by cheque, credit card or bank transfer. Bank charges for both sending and receiving banks are payable by the sender.

IMPORTANT: when making the payment please ensure that sufficient funds are transmitted to cover the bank charges and to cover the sterling amount shown on the invoice at the exchange rate of the day. Payment by credit card is subject to a surcharge of 2%, AMEX 3.5%.

4. Visa documentation

Once we have received the deposit and enrolment fee, we will hold a place on the course and in accommodation and send all relevant visa documentation. Please advise us as soon as the visa is granted or refused.

5. Cancellation

5a. Cancellation due to visa refusal (all courses)
If the visa is refused, please send us a copy of the visa refusal letter. On receipt of this letter, fees and deposit will be refunded minus the £75 (UK)/ $165 (USA) enrolment fee, and minus any bank charges, and sightseeing trip if booked.

5b. Cancellation for other reasons
To cancel tuition and/or accommodation a minimum of four weeks’ notice must be given in writing to Kings.
For cancellations received more than four weeks before the start of the course, fees and deposit will be refunded minus the £75 (UK)/ $165 (USA) enrolment fee, and minus any bank charges.

For cancellations received less than four weeks before the start of the course (due to reasons other than visa refusal), fees will be refunded minus a four-week cancellation charge, minus the £75 (UK)/ $165 (USA) enrolment fee, and minus any bank charges.

6. Withdrawal

Four weeks’ notice in writing must be given for withdrawals from a course or accommodation. Refunds will be given minus the four-week notice period. We are obliged to notify the relevant UK/US Government bodies if a student holding a current UK/US visa withdraws from a course.

7. General Notes on Refunds

  • Bank charges and enrolment fee — all refunds are paid minus any bank charges, and minus the enrolment fee.
  • Refunds are made to the fee-payer.
  • Accommodation deposits — will be refunded to the fee-payer after deductions for any disbursements or damages.
  • Late arrival — no refunds are given for late arrivals.
  • Expulsion — no refunds are given for students who are expelled from a course for disciplinary reasons.
  • Insurance — no refunds are given.

8. Arrival/Departure

The standard arrival/ departure day for Kings courses in the UK is Sunday except Bath (Downside) and Cheltenham which is Wednesday; and Moreton Hall which is Sunday arrival and Saturday departure.

The standard arrival day for Kings courses in the USA is Sunday and the standard departure day is Saturday.

9. Public holidays

In the USA Tuition is not given on the public holiday 4 July and will be replaced by organised Independence Day celebrations.

10. Beginners

Beginners are accepted on all Kings courses except London Vacation Extra (minimum level Elementary), Oxford Intensive Academic and Bath (Downside) Intensive Academic (minimum level Intermediate, and pre-test required).

11. Discipline

If work, attendance or conduct is unsatisfactory, the student will be subject to the Kings disciplinary procedures. These procedures may lead ultimately to expulsion. In the event of expulsion fees are not refunded. Travel and other costs incurred as a result of expulsion must be met by the student or by the student’s parent or guardian. Attendance is compulsory for all students and is a condition of a UK visa.

Non-attendance of visa nationals is reported to the relevant government bodies. Please refer to the pre-arrival information at getset.kingssummer.com for full details on the discipline procedures.

12. Student care

Kings is committed to the protection of all young people and to ensuring arrangements are in place for safeguarding and promoting the welfare of all our students regardless of gender background or ethnicity. Our duty is to create a positive school atmosphere through our teaching and learning, and to provide pastoral support and care for both student and school personnel. To support this care it is the responsibility of the parent or guardian to complete emergency contact details for any students booked on our courses. This includes providing a telephone number where a parent/guardian/agent can be contacted 24 hours a day.

13. Accommodation

Kings acts solely as agents (and not as principals) in the arranging and providing of homestay accommodation for students. The residential facilities listed in the brochure provide services and facilities only. The summer courses are run by and for Kings and there is no connection with the schools/colleges/universities in terms of operations (except Moreton Hall).

No refund is given for early departure but a charge will be made for any extra nights. All Kings Summer Centres and Summer Residences are non-smoking.

14. Liability

Kings shall not be liable under any circumstance for its failure to provide any services whatsoever if that failure is caused directly or indirectly by industrial action or by circumstances beyond Kings control. Any damage caused by a student to Kings property, to the homestay property or to a residence, whether intentional or not, will be charged to the student/s responsible. Students in residential accommodation are jointly and severally liable for shared facilities and the College reserves the right to recover costs for damage and exceptional cleaning.

Kings shall not be liable for student property that is damaged or missing during the laundry process.

15. Medical intervention

By making a booking, it is understood that permission is given by the parent/guardian for first aid to be administered and appropriate non-prescription medication to be given.

Permission is also understood to be given for Kings to contact the child’s doctor or dentist for information in the event that we are unable to contact the parents/guardian.

Permission is also understood to be given in an emergency for the child/ward to receive medication as instructed and any emergency dental, medical or surgical treatment, including anaesthetic or blood transfusion, as considered necessary by the medical authorities present. Please advise us in writing therefore if permission is not given, in order for us to act accordingly.

16. Social activities

By making a booking, it is understood that permission is given by the parent/guardian for the child/ward to participate in off-site social activities and excursions organised by Kings and other external providers. Please advise us in writing therefore if permission is not given, in order for us to act accordingly. However attendance is compulsory for students under the age of 18 at all lessons, activities and excursions at Kings Summer

17. Damage deposit

For residential accommodation at the Vacation Extra Summer Centres in Bournemouth, London (Beckenham) and Oxford, a damage deposit of £150 per student is required. This can be paid by credit card in advance or on arrival or in cash on arrival. Credit card payments are preferred. If paying in cash, the payment can be £150 or €150.

At the UK Residential Summer Centres, a deposit of £50 (or €50) per student is required. This must be paid in cash on arrival. In the USA this deposit is $100 (or €100). This is refunded after departure provided no damage has been caused or exceptional cleaning is required.

18. Holidays for short-term students

No allowance is made for students taking holiday during their course. Students who take unauthorised absence during a short-term course will be marked down as absent from lessons and their certificate may be withheld.

19. Transfers

All students on Kings Summer programmes have to be accompanied to and from the airport/station on arrival and departure as they are under the age of 18.

20. Insurance

All Kings students must have appropriate accident and medical insurance. Travel insurance to cover personal property, breakages, loss and damage is strongly recommended.

Kings does not accept liability whatsoever for stolen, lost or damaged items belonging to students. Kings is not liable to you for any injury, death, costs related to medical or dental treatment, or costs related to repatriation or for any other losses, damages (whether direct or indirect), compensation, costs or expenses unless the Kings is negligent. 

Insurance can be booked through Kings (please see the relevant section of the enrolment form) or through your agent. For those attending USA centres insurance is automatically added until evidence of personal insurance is presented at booking stage.

Please note that once booked, Kings insurance is non-refundable within 4 weeks of the course start date.

21. Publicity materials

Permission is given for the use of student results, student comment or opinion and images or video of students in Kings promotional materials by the student, their parents or guardian with acceptance of these terms and conditions.

22. Data protection

For student attending UK courses information provided to Kings may be held on computer and used by Kings in accordance with its Data Protection registration and the UK Data Protection law. Kings is obliged to provide UK contact details and attendance information to UKBA.

23. Complaints

Please refer to the pre-arrival information at getset.kingssummer.com for full details on the complaints procedures.

24. Jurisdiction

In any dispute arising out of this contract, the parties expressly agree to submit to the jurisdiction of the courts of England and Wales/ USA having jurisdiction in the matter in question.